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Submit, Track, and View Your Application

To ensure a successful submission, you must  

  • Submit your application,  
  • Track it to ensure no errors were flagged during processing, and  
  • View the assembled application in eRA Commons.  

Submit

Submit early (days not minutes) to allow time to address any unforeseen issues.  

  • Grant awards are made to companies not individual investigators. Your application must be submitted by a business official with signature authority for your company. 
    • The submitter must be logged into ASSIST using eRA Commons credentials with the SO (Signing Official) role.
    • All NIH grant applications route through Grants.gov, the central portal for federal funding opportunities. ASSIST will prompt the submitter for Grants.gov AOR credentials when the Submit action is taken. 
  • Your application must be accepted by Grants.gov with a timestamp on or before 5 p.m. local time on the due date and must be free of system-identified errors.

Track

Application processing can take from a few minutes to a few hours.

  • Use the ASSIST View Submission Details action or login directly to eRA Commons to check for errors or warnings. Errors stop application processing and must be corrected.  
  • If no Grants.gov or eRA Commons errors are identified, the submitted application forms and attachments  are assembled into a single e-Application document.  

View

View the assembled e-Application carefully. It is the same document used by reviewers and HHS staff for funding consideration.

  • You have two business days to view the e-Application before it automatically moves forward to staff in the Center for Scientific Review (CSR) for further processing.  
  • An SO (Signing Official) can reject the application in eRA Commons within the viewing window and submit a Changed/Correct application prior to the due date. If you discover an issue with how the e-Application was assembled by eRA systems, notify the eRA Service Desk immediately. 

Checking your e-Application is the best way to confirm we have successfully received it. If you can’t view it, we can’t review it! 

Contacts

  • The eRA Service Desk can help you with the logistics of submitting your application and navigating through the systems involved (ASSIST, eRA Commons).  

Resources

  • Submit - general NIH grants information covering steps in the submission process, how we check applications for completeness, how to submit corrective applications prior to the deadline, due dates, submission policies, and what to do if an issue with a federal system threatens your ability to submit on-time.