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Required Company Registrations

If your company has not worked with NIH before, you must complete multiple registrations prior to preparing an application and applying for funding.

Start now! It can take 6 weeks or more to complete the registration process.  

  • DUNS – required to obtain a unique organization identifier 
  • SAM (System for Award Management) – required to do business with the U.S. government 
  • eRA Commons – required to do business with NIH and some HHS agencies 
  • Grants.gov– required to submit grant applications through the federal-wide grant portal 
  • SBA (Small Business Administration) – required to participate in SBIR and STTR federal funding programs   

 

Dun and Bradstreet (DUNS number) 

D&B Registration

Processing Time: Up to 5 business days 

A DUNS number is a unique, nine-digit number that identifies your company. It is used in all other registrations as a common identifier. 

After obtaining a DUNS number, you can simultaneously begin SAM, SBA Company, and eRA Commons registrations. 

 

System for Award Management (SAM) 

SAM Registration

Processing Time: 3 weeks or more 

Company registration in the System for Award Management (SAM) is required to do business with the U. S. government. Your company (referred to as an “entity”) must have a valid and active SAM registration at time of application and award.  

  • You must identify an electronic Business Point Of Contact (EBiz POC) who is often the chief financial officer or authorizing official in the company. The EBiz POC is integral to the Grants.gov registration and administration process.
  • You must provide your Employer Identification Number (EIN) issued through the Internal Revenue Service. If you don’t have one, apply online (takes 1-2 weeks).
  • If your business qualifies as a Women Owned Small Business and/or as a Socially and Economically Disadvantaged Business, please identify as such. This information will not be shared or used during the review process. 

After your SAM registration is approved and active, you can register with Grants.gov. 

The EBiz POC must renew your company’s SAM registration annually to remain active and retain the ability to apply for or receive an award. Allow 3-5 business days for renewal.

Resources

 

eRA Commons

eRA Commons Registration

Processing Time: Up to 2 weeks 

Company registration in eRA Commons is required to do business with NIH. eRA Commons is the NIH-managed system that allows applicants, recipients, and HHS staff to securely access, share, and transmit information.  

  • Registration must be done by a business official with the authority to legally bind your company in grants and contracts. A Signing Official (SO) account for that individual is created as part of the registration.  
  • During registration, you are given the option of establishing an Account Administrator (AA) who can create and maintain additional accounts for your company.   
  • eRA Commons accounts are required for the Principal Investigator (PI) designated on your application and anyone needing access to the ASSIST system to prepare an application.  

Resources

 

Grants.gov 

Grants.gov Applicant Registration

Processing Time: 1 business day or more (depends on responsiveness of your EBiz POC) 

Company registration with Grants.gov, a federal-wide portal to find and apply for federal grant funding, is required for application submission. All grant applications submitted to NIH flow through Grants.gov.  

  • Your company information is automatically sent from SAM to Grants.gov within 24 hours of the approval and activation of your SAM account. 
  • The EBiz POC established with SAM is responsible for authorizing roles for Grants.gov accounts.  
  • Any individual that will be authorized to legally sign-off on and submit an application will need a Grants.gov user account with an Organization Applicant Profile.  

Each user can establish an account and profile. Submitting an account request with a profile triggers an email to the EBiz POC who can then assign the AOR (Authorized Organization Role) to the account to enable the ability to submit an application. 

Resources

 

SBA Company Registry 

SBA Company Registration

Processing Time: 1-2 business days 

Registration in the Small Business Administration(SBA) Company Registry is required to participate in SBIR and STTR federal funding programs.  

Post-registration, you’ll receive an SBC Control ID (e.g., SBC_123456789) which must be included in the SBIR/STTR Information section of your grant application.